How to Create Your First Invoice on iPhone in Under 60 Seconds

If you have ever lost an evening trying to wrestle a desktop accounting tool into producing a single invoice, you are not alone. The reality for most freelancers, contractors, and small business owners is that invoices need to go out the moment the work is done — not after a 30-minute round trip with a laptop. This guide walks you through creating and sending a polished, professional invoice from your iPhone using QuickBill in less than a minute.

Step 1: Install QuickBill and sign in

Download QuickBill from the App Store and open it. Tap Sign in with Apple — there are no usernames, passwords, or email confirmations to deal with. Your account is created the instant you authenticate, and your data is securely associated with your Apple ID so you can pick up where you left off on any iPhone.

Step 2: Set up your business profile

Tap Settings, then Business Info. Enter your business name, owner name, address, email, and phone number. These details appear on every PDF invoice and estimate, so this is the one piece of setup that pays back forever. Tap the placeholder logo and choose an image from your camera roll — square images at 512×512 or larger look best on PDFs and on the dashboard.

• Add your full legal or trading business name as it should appear on invoices.
• Set your default currency (USD, EUR, GBP, CAD, AUD).
• Set a default tax rate if your jurisdiction requires it (you can override per invoice).

Step 3: Add your first client

Open the Clients tab and tap +. Add the client's name, company, email, phone, and billing address. The email address is what QuickBill uses to pre-fill the To: field when you tap Share, so accuracy here saves you a step on every future invoice.

Step 4: Create the invoice

1. Tap the + button on the dashboard, then choose Invoice.
2. Pick the client you just added.
3. Tap Add Item to enter a line item — description, quantity, and rate.
4. Add tax or a discount if needed (percentage or flat amount).
5. Add a payment note like 'Net 14, payable to ACH or Zelle to email@example.com.'

Step 5: Pick a template and share

Tap the template selector and pick Classic, Minimal, or Modern depending on the vibe you want. Tap Share, and QuickBill renders a clean PDF and opens the iOS share sheet — email, AirDrop, Messages, WhatsApp, or any other share extension your client prefers. The invoice automatically lands in your Sent list and is reflected in your outstanding balance on the dashboard.

That's it

QuickBill is available on the App Store. Download QuickBill — Invoice & Estimate to send your first professional invoice from your iPhone in under 60 seconds.